Privacy Policy.

I.WHO WE ARE

Embody Brands includes two core entities that form an integrated wellness ecosystem:

1. The Stearns Group, LLC dba Embody

  • Embody – The Studio: A clinical movement and wellness studio offering Pilates, barre, and somatic-based fitness classes.

  • Embody – Made to Mother: A maternal wellness division supporting women through fertility, pregnancy, postpartum, and motherhood with digital education, community, and lifestyle support.

  • Retail & Digital Wellness: Online programs, wellness memberships, nutritional products, and lifestyle retail.

2. Embody Health, PLLC

A licensed medical practice offering:

  • Primary care and women's health

  • Mental health therapy and medication management

  • Aesthetic medicine

  • Functional and preventive care

  • HIPAA-compliant telehealth services

II.INFORMATION WE COLLECT

A. Personal & Health Information (PHI)

  • Name, DOB, address, contact info

  • Medical and mental health history

  • Insurance and billing data

  • Appointment records and care plans

B. Technical & Website Usage Data

  • IP address, browser/device info

  • Click patterns, referral URLs

  • Cookie and analytics data

III. HOW WE USE YOUR INFORMATION

We use data to:

  • Provide care and services

  • Book and manage appointments

  • Deliver programs and memberships

  • Process payments

  • Communicate with you

  • Comply with legal obligations

You can opt out of marketing emails anytime.

IV. HIPAA & TELEHEALTH COMPLIANCE

All care provided by Embody Health, PLLC complies with HIPAA. We only share PHI:

  • With your consent

  • For treatment, billing, or operations

  • As required by law

Telehealth is conducted on encrypted, HIPAA-compliant platforms. We recommend using secure devices and private locations.

V. YOUR RIGHTS

You may:

  • Request copies of your records

  • Correct inaccurate info

  • Restrict disclosures

  • Revoke consent

  • File a HIPAA complaint

To exercise rights, contact: [Insert HIPAA Email/Address]

VI. DATA SECURITY

We use:

  • Encrypted systems and secure servers

  • Role-based access

  • Compliance-verified vendors

No system is 100% secure, and use is at your own risk.

VII. COOKIES & THIRD PARTIES

We use cookies and third-party tools to improve site performance. You can disable cookies in browser settings. We are not responsible for privacy practices of external links.

SMS Communications and Phone Number Use

When you provide your phone number to Hey Embody, including during checkout, account registration, promotional sign-ups, or other opt-in forms, you consent to receive transactional and/or marketing text messages. These messages may include order confirmations, shipping notifications, customer service updates, promotional offers, and abandoned cart reminders.

We use the phone numbers we collect to:

  • Send order confirmations and shipping notifications

  • Provide customer service communications

  • Deliver marketing and promotional messages (if you have opted in)

  • Send cart reminder messages when a checkout process is initiated but not completed

  • Improve customer engagement and service delivery

Message frequency may vary. Message and data rates may apply.

You may opt out of SMS communications at any time by replying STOP to any message. For assistance, reply HELP or contact us directly through our website.

We do not sell or rent phone numbers to third parties for their independent marketing purposes.

SMS Abandoned Cart Tracking

Hey Embody’s website uses cookies and similar tracking technologies to help track items you place into your shopping cart, including when you have abandoned your cart.

This may include information such as:

  • Products added to your cart

  • Time spent on checkout pages

  • Whether a transaction was completed

This information is used to determine when to send cart reminder messages via SMS or email, provided you have opted in to receive such communications.

You may control or disable cookies through your browser settings. Please note that certain website functions may not operate properly if cookies are disabled.

Third-Party Data Sharing

We may share personal information with trusted service providers that assist in operating our business. These may include payment processors, shipping providers, marketing platforms, analytics providers, and SMS delivery services. These third parties are contractually required to protect your information and use it solely for authorized business purposes.

We do not sell your personal information.

The above excludes text messaging originator opt-in data and consent; this information will not be shared with any third parties.

SMS opt-in data is used solely for the purpose of delivering the communications you have requested.

Location Tracking and Location-Based Services

If you enable location services or interact with location-based features on our website, we may collect general geographic information such as:

  • IP address

  • Approximate device location (if permitted through browser settings)

  • Regional information relevant to shipping, analytics, or fraud prevention

We use this information to:

  • Provide region-specific content or offers

  • Improve website functionality

  • Calculate shipping costs and delivery estimates

  • Prevent fraudulent transactions

Location data is not used for precise real-time tracking unless explicitly disclosed and consented to. You may disable location services at any time through your device or browser settings.

VIII. CHILDREN’S PRIVACY

We do not knowingly collect information from children under 13 without verified parental consent.

IX. CHANGES TO THIS POLICY

We may update this policy. Revisions are effective once posted with updated date.